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Apprentice Administrator with Berger Primary School

Job description

Post title: Administration Assistant to the Inclusion Team (see description of the Inclusion Team on page 3 for more details)

Responsible to: Inclusion Manager and SENCo (Special Educational Needs Coordinator)


The post                                                                                                                                                         

The post holder will be expected to perform general administrative duties and to provide administrative assistance to the Inclusion Manager and the SENCo as required.

Main duties and responsibilities

  1. Take notes (sometimes by hand, sometimes directly on a specific software) during different meetings and type these up using different formats such as the minutes of a meeting or the agreed learning plan for a pupil
  2. Assist the Inclusion Team in:
  3. a) Creating visual and tactile resources for pupils with Special Educational Needs to use in class e.g. puppet templates, word lists with pictures
  4. b) Browsing the internet for appropriate resources e.g. games for maths or a word search on the current class topic.
  5. Obtain information from the computer
  6. Photocopy documents
  7. Assist in preparing a list of documents for meetings or to be posted
  8. Phone and/or e-mail other professionals/schools/parents to make sure important information about or from meetings are passed on (as directed by the SENCo)
  9. Keep accurate records, developing new systems where necessary to ensure appropriate records
  10. Keep current filing systems up to date and in order
  11. Diary management
  12. Cover other roles within the general admin team (e.g. the reception desk) when other staff members are absent.
  13. Support with lunchtime supervision/supervising children on trips when we are short of staff (not obligatory – to be discussed at interview)
  14. Undertake any other tasks/duties as may be reasonably required to support the Inclusion Team and as part of the wider school team.

Person Specification



Administrative assistant to the Inclusion Team

Essential Desirable
Qualifications • GCSE grade A* – C or equivalent in Maths and English ·        ICT qualifications

·        GCSE or any qualification in Art/Graphic Design

Experience • Able to demonstrate experience in administrative processes and procedures

• Sound knowledge of Microsoft Office applications

·        Experience of using initiative and working independently

·        Experience of planning/ finding suitable activities/ resources to assist children in learning

·        Experience of working with or looking after primary school aged children.

General skills • Excellent communication skills

• Excellent organisational skills

• Excellent telephone manner

• Prioritises own responsibilities



·        Ability to work with detailed accuracy and speed

•   Able to multi-task as

priorities change

·        Knowledge of another language

Personal Qualities •  Flexible

•  Excellent interpersonal skills

·        Creative

·        Able to maintain confidentiality and to demonstrate a sensitivity within the office environment*

General • Self-motivated with a can-do attitude and a commitment to complete all tasks

• Presentable and professional at all times

·        Confident to support in supervising children at lunchtime and on school trips when we are short of staff


  • g. In some situations, e.g. if a parent is upset, it might be appropriate to leave the office and do another job such as photocopying in order to give the parent space.


The Inclusion Team 

The job of the Inclusion Team is to make sure that all pupils are included within life at Berger Primary school. This means in an academic sense (making sure all pupils make progress and achieve within their learning) and also in a physical/emotional/social sense (making sure all pupils are safe, happy, healthy, have friends, are not being bullied etc.)

Groups of children (and their families) that we work a lot with include:

  • Pupils with SEND (Special Educational Needs and Disabilities)
  • Pupils who have EAL (English as an Additional Language)
  • Pupils who are looked after by social services
  • Pupils with medical conditions
  • Pupils who come from deprived backgrounds

As a team we work closely with the following people:

  • Pupils
  • Teachers
  • Teaching and learning assistants
  • School mentors
  • Parents/Carers
  • The social work in schools team
  • The school nurse
  • The school educational psychologist
  • Doctors
  • Speech and Language therapist
  • Physiotherapists
  • Other organisations that support families within the community



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